Apply for the full-time Secretary/Receptionist position in New York, USA. Provide essential administrative support, manage office communications, and assist with logistical arrangements. Join a dynamic team and benefit from competitive salary, health benefits, and professional growth opportunities. Apply by 22nd July, 2024
About
The African Union (AU) is a group of 55 countries in Africa. It started in 2002 and replaced the Organization of African Unity (OAU), which was from 1963 to 1999.
The AU aims to make Africa united, rich, and peaceful, led by its people and playing an important role in the world.
Details
- Job Title: Secretary / Receptionist (PM)
- Location: New York, USA
- Employment Type: Full-time
- Closing Date: 22nd July, 2024
Job Purpose
The person in this role will:
- Provide secretarial and clerical support to their supervisor or the office to help it run smoothly.
- Handle secretarial and office administration tasks.
- Type and proofread documents, reports, letters, messages, and other materials.
- Help prepare correspondence and documents as needed.
- Perform office management and documentation duties as required.
Duties for job
Main Functions:
- Provide timely operational support.
- Implement scheduled operational activities and report on them.
- Assist with logistical arrangements, activity implementation, and updates.
- Communicate effectively with internal and external stakeholders.
- Follow up on meeting decisions and correspondence to ensure they are acted upon.
- Prepare routine office communications and help compile data for reports.
- Help create, improve, and maintain record and retrieval systems.
- Follow up on the provision and maintenance of office facilities and materials.
Specific Responsibilities:
- Draft responses to routine correspondence for supervisors’ signatures.
- Type and proofread documents and reports as needed.
- Greet visitors and staff, providing basic information on relevant issues and procedures.
- Assist with logistical arrangements, activity implementation, and updates.
- Maintain an organized filing and recording system for all correspondence and documents.
- Respond to and screen telephone calls and emails, and follow up with supervisors and partners.
- Keep an up-to-date diary of appointments for supervisors.
- Ensure office equipment is in good condition and report defects for maintenance.
- Provide daily administrative support to various work units.
- Ensure there is a sufficient supply of stationery, equipment, and furniture in offices.
- Perform reception duties as needed.
- Complete any other relevant tasks assigned.
Requirements and Experience:
- Diploma (Bac+2) or Bachelor’s Degree (Bac+3) in Secretarial Studies, Office Management, or a related field.
- Three (3) years of experience with a diploma or two (2) years with a bachelor’s degree in public organizations, diplomatic missions, international organizations, or international non-governmental organizations.
- Higher qualifications and communication-related training are advantageous.
- Experience with the African Union Commission, United Nations, or similar international organizations is a plus.
Required Skills:
- Excellent knowledge of computer applications like Word, Excel, Outlook, and PowerPoint.
- Strong planning and organizational skills.
- Very good typing skills (at least 50 words per minute).
- Good interpersonal and communication skills, both oral and written.
- Proficiency in one AU official language (English, French, Arabic, Portuguese, Spanish, Kiswahili) is required; fluency in English and French is advantageous.
- Excellent team player, able to work in a multi-cultural environment.
- Good analytical skills, ability to find solutions, firm yet flexible, confident.
- Ability to manage stress.
- Strong personality, friendly, polite, and patient.
- Ability to work quickly, accurately, and efficiently, meeting tight deadlines.
- Able to work independently with initiative.
Leadership Competencies:
- Core Competencies:
- Building Relationships
- Communicating with Impact
- Functional Competencies:
- Job Knowledge and Information Sharing
- Conceptual Thinking
- Drive for Results
- Continuous Improvement Orientation
Benefits of This Job
- Competitive Salary: Receive a salary that matches your skills and experience.
- Health Benefits: Access to comprehensive health insurance and wellness programs.
- Paid Time Off: Generous vacation days and paid leave to maintain work-life balance.
- Career Growth: Opportunities for professional development and advancement within the organization.
- Work Environment: Experience working in a dynamic and multi-cultural environment.
- Networking Opportunities: Connect with professionals and stakeholders from various international and diplomatic backgrounds.
- Job Security: Enjoy stability in a reputable organization with a structured work environment.
- Training and Development: Access to training programs to enhance your skills and knowledge.
- Work-Life Balance: Enjoy a supportive work environment with policies that promote balance between work and personal life.
How to Apply
To apply click the button below :